Samastik™

Automation for small businesses

Automation that starts with the whole picture.

We map your whole workflow before we automate a single step. Then we build the automations, AI agents and CRM setup that save your team the most hours.

Book a Workflow Map See what we automate
  • Fixed feeQuoted after a 20-minute call
  • Counts toward the buildHire us and the map fee is credited
  • Yours to keepUse the map with anyone you like

Sample Workflow Map

4-person cleaning company · ranked by hours a week
Illustrative
  1. Copying quote requests into the job sheet6 hrs/wkAutomate
  2. Messaging rota changes to each cleaner4 hrs/wkAutomate
  3. Chasing unpaid invoices3 hrs/wkAutomate
  4. Answering "are you free Tuesday?"3 hrs/wkAI drafts
  5. Handling complaints2 hrs/wkKeep human
Hours we could give back16 hrs / week

An example of the format. Your map uses your team's real tasks and hours.

We automate for Recruitment Cleaning services Landscaping Plumbers, electricians & HVAC Property management Auto repair & sales Immigration consultancies

The problem

Most automation fails at step one.

Someone automates the step they noticed, not the step that costs the most.

The result is a clever tool nobody uses, while the real time sink, the copying, chasing and re-typing that fills each week, carries on by hand. We start by looking at the whole workflow, so the first thing we build is the thing that pays back fastest.

What we build

Three kinds of work, one goal: fewer hours on repeat.

Workflow automations

Connect the tools you already use so data moves on its own.

  • Form and email enquiries into your job list or CRM
  • Invoices, reminders and follow-ups sent on schedule
  • Reports that build themselves each week

AI agents

Assistants that handle the first pass of routine conversations and paperwork.

  • Reply drafts for common customer questions
  • Reading documents and pulling out the details
  • Qualifying leads before they reach you

CRM setup

One place for every lead, client and job, set up the way your team works.

  • Pipelines that match your real sales steps
  • Clean import of your existing contacts
  • Training so the team actually uses it

Start here

The Workflow Map

One week, fixed fee. We watch how your team actually works, list every task that repeats, and hand back a ranked list of what to automate, with the hours each one would save per week.

Fixed fee, quoted after a 20-minute call.

If you hire us to build, the fee counts toward the build. If you don't, the map is yours to use with anyone.

Book a Workflow Map
  1. Day 1Kick-off callWith you and the people doing the work. We list your tools and where the time goes.
  2. Days 2–4Follow the real workEnquiries, bookings, invoices, hand-offs. Every repeated task is written down with how long it takes.
  3. Day 5You get the mapEvery task ranked by hours per week, marked automate, AI-assisted or keep human, with a build estimate for the top items.

Pick your trade

See what we'd automate in a business like yours

Choose your trade for a sample Workflow Map and the first things we'd look at.

Recruitment agencies

More time with candidates, less admin

  • CVs read and sorted against the role
  • Interview scheduling across both sides
  • Status updates to candidates and clients
Book a Workflow Map for your agency

Sample Workflow Map

4-recruiter agency · ranked by hours a week
Illustrative
  1. Scheduling interviews over email6 hrs/wkAutomate
  2. Screening CVs against the role5 hrs/wkAI drafts
  3. Sending candidates status updates4 hrs/wkAutomate
  4. Copying CVs into the tracker3 hrs/wkAutomate
  5. Shortlist calls with the client2 hrs/wkKeep human
Hours we could give back18 hrs / week

Sample maps show the format, not results. We also work with moving companies, bookkeepers and tutoring centres. Not on the list? If your team does the same task more than a few times a week, the Workflow Map will find it.

How it works

Map, build, then keep improving

  1. 1Map

    See the whole workflow

    The one-week Workflow Map. You decide what to build from a ranked list with hours attached.

  2. 2Build

    Automate the top items

    We build on tools you already use where we can, test with your real data, and train your team.

  3. 3Run

    Run and improve

    We watch how it performs, fix what breaks, and take on the next item on the map when you're ready.

About

समस्त samasta · Sanskrit · "the whole"

Samastik comes from the Sanskrit samasta, "the whole".

The name is the method. We understand the problem first by working alongside you, then automate.

"We understand the problem first by working with you."

Contact

Tell us where the hours go.

Email us a line about your business and the task that eats the most time. We'll reply within one working day to set up a 20-minute call.

Email us